ÀÖ²¥´«Ã½

You can select the “Register a new BCSG-recognized club” button at the top of the Groups page (see below).

1. Navigate to the Officer Dashboard of your club’s ÀÖ²¥´«Ã½ Engage group by selecting its name from the Groups menu.

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2. Select “Accounting Book” from the list of options on the Officer Dashboard. Note: this is a dynamic list, so it will likely not be in the same location as in the image below. You may also select it from the “money” menu on the left sidebar. DO NOT USE THE “BUDGET” MODULE to make funding requests.

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3. Select the current funding period.

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4. Select the “Create Budget Request” button.

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5. Fill out the information, and select “Submit” – you’re done! You will receive a notification when your funding is approved.

1. Navigate to the Officer Dashboard of your club’s ÀÖ²¥´«Ã½ Engage group by selecting its name from the Groups menu.

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2. Select “Accounting Book” from the list of options on the Officer Dashboard. Note: this is a dynamic list, so it will likely not be in the same location as in the image below.

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3. Select the relevant funding period.

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4. Select “Request Payment” next to the relevant line item.

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5. Fill out the form, including uploading pictures of your receipt(s), and select “Submit.” You will receive an AdobeSign notification from Campus Life to sign off on – then you’re done!

1. Navigate to the Officer Dashboard of your club’s ÀÖ²¥´«Ã½ Engage group by selecting its name from the Groups menu.

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2. Select “Officers” from the list of options on the Officer Dashboard. Note: this is a dynamic list, so it will likely not be in the same location as in the image below.

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To add officers select the “Add Officer” button.

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To designate or change an officer’s position, select the position via the “Position” dropdown menu. To ensure timely communications among your club and from Campus Life, each of your officers should have one of these positions designated; each officer may only have one position. When changing your treasurer, you must notify accounting@bates.edu to ensure the new treasurer receives monthly club account reports.

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To remove an officer, uncheck the “Active Officer” checkbox on their profile.

We are pleased to share that students may now reserve campus spaces via ÀÖ²¥´«Ã½ Engage. To do so, during the event registration process select the “book rooms” button. You may find detailed instructions on this via the Club Orientation checklist on ÀÖ²¥´«Ã½ Engage.

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Faculty and staff should still use the Event Management System (EMS) at to reserve campus spaces. Here’s how to get an event with reserved space on campus into ÀÖ²¥´«Ã½ Engage:

1) Navigate to and log in.

2) Select the long request form that allows marketing.

3) Fill out the space request form as usual. When you get to the “3 – Reservation Details” tab, in the “Additional Information” section, make sure that your answer to the question “Would you like this event included in ÀÖ²¥´«Ã½ Today, on the Quad website, and in the ÀÖ²¥´«Ã½ Engage app?” is yes.

4) Once your event is approved, it will appear in ÀÖ²¥´«Ã½ Engage shortly thereafter.

Important Notes

• Once your event appears in ÀÖ²¥´«Ã½ Engage, if you are a group officer, you can edit the event to include all of the additional event features ÀÖ²¥´«Ã½ Engage offers!
• ÀÖ²¥´«Ã½ Engage only syncs in from EMS – it doesn’t share changes made to events out to EMS. If you need to update important event details, such as the time or location, please make the edits from . The changes will sync into ÀÖ²¥´«Ã½ Engage shortly thereafter.

1. Navigate to the Officer Dashboard of your club’s ÀÖ²¥´«Ã½ Engage group by selecting its name from the Groups menu.

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2. Select “Events” from the list of options on the Officer Dashboard. Note: this is a dynamic list, so it will likely not be in the same location as in the image below.

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3. Select the “Create Event” button.

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3. Answer the questions, and submit your event! You will receive a notification when your event has been approved.

On the ÀÖ²¥´«Ã½ Engage Mobile app:

1. Navigate to an event in your club’s ÀÖ²¥´«Ã½ Engage group, and select its name.

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2. Select the three dots at the top right of the screen. Please note that these images are captured from a device running iOS. The app may display differently for devices running Android, but the functionality is the same.

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3. Select “Check In Attendees.”

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4. Select the QR code icon at the top of the screen to scan ticket QR codes and personal QR codes. You can help direct attendees to find their personal QR code below.

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You can also track attendance from a web browser by navigating to an event in your club’s ÀÖ²¥´«Ã½ Engage group, selecting its name, and then selecting “track attendance.”

This will give you variety of options to choose from. . Please note at this juncture we do not have the ability to swipe ÀÖ²¥´«Ã½ ID cards to track attendance.

to view current key holders and request changes to your key holders.