By Mya Laliberte. Published on November 30, 2022
11/30/22 BOC Meeting Minutes
- Welcome. (Mitchel)
- BOC is looking for another Outdoor Programs Manager. (Mitchel)
- Let Catie or Mitchel know if you are interested.Ìý
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- Looking for 2 Winter Carnival Leaders. (Mitchel)
- If you would like to be involved in the puddle jump and other Winter Carnival activities, we need two BOC members to volunteer.
- Let Catie or Mitchel know if you are interested.Ìý
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- Planning Process. (Mitchel)
- We need to plan more trips, as requested by many BOC members.
- Trip Notes.
- You have a packet for day or overnight trips that you can find on the BOC Website.Ìý
- A breakdown of the trip with all details.Ìý
- /outing-club/trips/Ìý
- Application/Approval.
- With trip notes, the trip can be sent in for approval to Catie.Ìý
- ÀÖ²¥´«Ã½ Engage.
- Once the trip is approved, you can access ÀÖ²¥´«Ã½ Engage as a Trip Leader and send out communication.Ìý
- Go!
- Day vs. Overnight. (Mithcell)
- Trips vary depending on who is leading them; someone who is not a trip leader can plan a trip and either become certified to lead the trip or find a trip leader to lead the trip.Ìý
- Past Trips That Have Gone Well? (Mitchel)
- Acadia trip over Fall Break 2022.
- Day trips.
- Skill seminars, so people are prepared and know what they are getting into.Ìý
- Trip Notes Breakdown. (Mitchel)
- Trip leaders can go on a trip with a maximum of six members to one trip leader.
- On the most extensive trips, there will be two leaders and twelve members.Ìý
- This could also change due to capacity reasons.
- Climbing is four members to one trip leader ratio.
- Cross Country is three members to one trip leader ratio.Ìý
- Trip note applications are as specific as possible.
- It is important to understand evacuation access guidelines.Ìý
- Detail specific plans for anything that could go wrong and how that can be prevented.Ìý
- Regarding cost, vans are $80-90 a day, and other expenses such as food, lodging, and admittance need to be accounted for.Ìý
- There is no set budget for any trip, but it should be within reason, in regard to justifying expenses.
- Once you have a Trip Note application complete, you can bring it to Mitchel or Catie, and they can approve/help you fill in the gaps.
- During February Break, there is a Cross Country ski trip planned.Ìý
- During Short Term, there is a white water rafting trip planned.Ìý
- Questions.
- Is the BOC able to hire guides to help with high-level trips?
- It has been done before and could be possible with valid reason and within budget. (Ethan)
- Is there a more casual way to plan trips, such as reimbursement for gas and communication through the BOC for causal trips?
- Due to liability, the BOC tries only to use vans, but anyone can go to the E-Room and borrow the gear to go on more casual trips. (Mitchel)