ࡱ> X[Wi Tbjbj.. 8ZDbDb` rrrrr8Z4Q+8" *******$-?0p*9r*rr +vrr**r%T~&P3A>&*!+0Q+L&20_00~&~&0r'**Q+0 B 8: PORTLANDBATES VANPOOL RIDER AGREEMENT ֲý operates a vanpool program that enables commuters living in Greater Portland to get to and from work in a more efficient, environmentally sustainable and community-oriented way. The following policies and guidelines have been established to clarify riders' responsibilities and expectations. Please read them thoroughly. Vanpool Rules: Compliance with laws: Use of seat belts is mandatory. Drivers must obey all traffic laws. Monthly Fare: The vanpool is a nonprofit, shared-expense program operated by ֲý. Riders may sign up for a part-time seat and pay a commensurate monthly fee. Riders with more sporadic schedules can purchase a 10-Roundtrip Ticket. There is also a daily fare for a drop-in rider, if a seat is available. If the van fills up, riders who sign on for a monthly seat will be given preference over other riders. Absences: Please note that there is no refund for trips not used by riders including vacation, business travel or illness. Monthly riders wishing to cancel their membership should inform the van administrator (Tom Twist, ttwist@bates.edu) and ֲý payroll (Scot Flink, sflink@bates.edu) by the monthly Payroll deadline (see the schedule of Payroll deadlines at the end of this agreement). If a 10-Roundtrip Ticket user encounters a crisis that meets criteria for consideration of a leave request under ֲý employment policies, that rider may request cancellation of his or her ticket and get a refund for unused rides. Schedule: The van leaves the Marginal Way commuter lot in Portland at 7 a.m. sharp Monday through Friday. We arrive at ֲý shortly before 8 a.m. (Upon rider request, the van will travel via Falmouth, picking up riders around 7:14 a.m. from the park & ride lot behind the Hannaford supermarket near Maine Turnpike Exit 53.) The van leaves ֲý at 5 p.m. sharp. Each rider is expected to be prompt so as to not inconvenience others. If you are going to be late or are not riding back to Portland, it is your responsibility to contact the driver and/or a rider that day. Emergency Ride Home Guarantee: Regular vanpool riders may be eligible for GoMaines Emergency Ride Home program. This program provides a free ride home in the event a rider becomes sick at work, has a family crisis, unscheduled overtime or any other unforeseen workday emergency (bit.ly/bates-ride-home). To get this benefit, you must be registered with GoMaine, and you must share a ride (including use of the vanpool) at least three days a week. Drivers: Driving the vanpool is a shared responsibility, and the success of the van depends on the willingness of vanpool participants to take turns driving. In the event there is no one available to drive the van, it will not run that day. Extracurricular van use: Drivers may use the van during weekday work hours for quick errands (if the van is not reserved for a campus rental). The van may not be used on weekends or for overnight trips outside its stated purpose as a commuter vehicle. Maintenance and breakdowns: Regularly scheduled maintenance does not impact van operations, as it takes place during the workday. Every effort will be made to notify passengers at least a day in advance if larger maintenance issues arise. Vanpool termination: ֲý may terminate the vanpool if the program becomes uneconomical (i.e., annual revenue from riders falls below the minimum required to cover expenses and loan payment). ֲý will make a reasonable effort to provide 30 days' notice of vanpool termination if this should happen. Cleanliness: Each rider is required to maintain the cleanliness and appearance of the vanpool vehicle. Personal articles may be kept in the area of the passengers seat. Damage or loss: Loss or damage to the passengers personal property aboard the van is the riders own responsibility. Etiquette: Each passenger is required to behave in ways that promote positive interaction with other vanpool passengers. Use of cell phones is discouraged: If you must make or take a call, please keep it short. Any passenger can be removed from the program if positive behavior is not maintained. In furtherance of this Agreement, ֲý agrees to: 1. Provide capital for the purchase of a van. 2. Develop and maintain operational policies and procedures for the Vanpool Program, and promote ridership. 3. Provide liability insurance coverage at or above statutory minimums for all authorized users of the van; for and including bodily injury, property damage, comprehensive, collision and uninsured motorist protection. The Rider agrees to the following terms and conditions: Authorize ֲý to pay his or her monthly vanpool fare or 10-Roundtrip Ticket fee through payroll deduction or, for riders who are not ֲý employees, through a monthly direct deposit to ֲý. ֲý requires that the payroll deduction form be signed when an employee starts the vanpool program. Monthly payroll deductions will continue until the rider informs the Payroll Office that they are no longer participating in the program. It is your responsibility to inform the van administrator (Tom Twist, ttwist@bates.edu) and ֲý Payroll Office (Scot Flink, sflink@bates.edu) when you are no longer participating in the program. Abide by all rules that are established by ֲý. Help keep the van clean and tidy. Find alternate transportation on days when the van does not operate. Find alternate transportation when work or personal schedules do not allow participation in the vanpool. I understand and accept the conditions and rules of this Agreement. Signature of Vanpool Rider Signature of Administrator _______________________________ Date BATES VANPOOL RIDER INFORMATION Todays date: _________________________ Riders name: ______________________________________________________________ Rider's start date: ____________________________ Home address: Cell phone: Home telephone (if applicable) : ֲý department (or non-ֲý employer): Work address: Work phone: E-mail address: Emergency contact (name/relationship): Emergency daytime phone: I am a: ___ FULL TIME ___ PART TIME* rider. *If part time, I will ride on the following days: % Monday % Tuesday % Wednesday % Thursday % Friday I agree to be a driver: ___ YES ___ NO TO COMPLETE YOUR ENROLLMENT: Please send: A completed copy of your Rider Information; A copy of the signed Rider Agreement; and a completed and signed ֲý Payroll Deduction Authorization form (for non-ֲý riders, an Electronic Funds Transfer form with voided check) To: Tom Twist, Asst. 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