{"id":8178,"date":"2015-09-10T15:38:13","date_gmt":"2015-09-10T19:38:13","guid":{"rendered":"https:\/\/www.bates.edu\/dof\/?page_id=8178"},"modified":"2026-07-31T14:25:49","modified_gmt":"2026-07-31T18:25:49","slug":"aaa-guidelines","status":"publish","type":"page","link":"https:\/\/www.bates.edu\/dof\/about\/aaa\/aaa-guidelines\/","title":{"rendered":"AAA Guidelines"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Academic Administrative Assistants, known as &#8220;AAAs&#8221; or &#8220;triple-As&#8221; provide professional, administrative support to individual faculty and the departments\/programs. <strong>They are the College&#8217;s most valuable resource made available to faculty.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">There are AAA&#8217;s housed within the academic buildings of Bonney, Carnegie, Hathorn, Hedge, Olin, Pettengill (3), Pettigrew, Roger Williams. For a listing of who supports which department\/program, <strong><a href=\"https:\/\/www.bates.edu\/dof\/aaa\/\">click here<\/a>.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>What can an Academic Administrative Assistant do for you?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><em>&nbsp;Manage the daily operations of the office<\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>overseeing inventory of supplies and equipment<\/li>\n\n\n\n<li>troubleshooting issues related to classrooms and equipment<\/li>\n\n\n\n<li>answering faculty and student questions<\/li>\n\n\n\n<li>handling announcements, mailings, correspondence<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><em><br>\nAssist with faculty coursework<\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>formatting and printing of exams, syllabi, handouts, etc.<\/li>\n\n\n\n<li>placing course items on Lyceum<\/li>\n\n\n\n<li>exam collection and time stamping<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><br>\n<\/strong><strong><em>Provide Departmental and Committee Support<\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>assisting with visits related to candidate recruitment<\/li>\n\n\n\n<li>monitoring appropriate departmental budget lines<\/li>\n\n\n\n<li>maintaining department\/program webpages<\/li>\n\n\n\n<li>maintaining appropriate files<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><em><strong><br>\nAssist with events<\/strong><\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>scheduling meetings, conferences, symposia, poster sessions, etc.<\/li>\n\n\n\n<li>arranging invitations, announcements, travel and catering details, room reservations, and other relevant details related to the event<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em><strong>Oversee student workers (in some cases)<\/strong><\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>\u00a0<\/em>interviewing, training, scheduling, and supervising student workers<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em><strong>Assist faculty with scholarship projects<\/strong><\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>scanning and copying of manuscripts, grant proposals, book chapters, etc.<\/li>\n\n\n\n<li>assisting with travel expense reports and grant proposals<\/li>\n\n\n\n<li>updating and formatting a curriculum vitae<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em><strong>Offer good cheer, a warm, friendly environment, and unwavering support!<\/strong><\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><em>What AAA&#8217;s should NOT be doing for you\u2026<\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Copying entire books and other course materials, such as DVDs or CDs. (There are laws about this! Check out the policy here: <strong><a href=\"https:\/\/www.bates.edu\/ils\/policies\/access-use\/copyright\/\">bates.edu\/ils\/policies\/access-use\/copyright\/<\/a><\/strong>)<\/li>\n\n\n\n<li>Giving tours to potential department or program candidates or bringing candidates to their meetings during interview days<\/li>\n\n\n\n<li>Running errands for a faculty member that are of a personal nature (think dry cleaning, dog walking, grocery shopping, etc.)<\/li>\n\n\n\n<li>Checking out library materials for a faculty member under the AAA&#8217;s own ÀÖ²¥´«Ã½Id<\/li>\n\n\n\n<li>Proctoring exams for students<\/li>\n\n\n\n<li>Photocopying or maintaining a faculty member&#8217;s personal documents or information<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><em>How to maximize use of your AAA\u2026<\/em><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Effective and clear communication between the faculty member and the AAA is the key to a successful relationship.<\/li>\n\n\n\n<li>Be mindful of everyone a AAA supports. Don&#8217;t monopolize the AAA&#8217;s time with unreasonable expectations. They support many faculty members in multiple capacities.<\/li>\n\n\n\n<li>Be respectful and appropriate with your requests and their timing. As stated above, the AAA&#8217;s are the College&#8217;s most valuable resource available to the faculty. They work for the Dean of the Faculty&#8217;s Office, and we are happy to step in should there be questions about the feasibility or appropriateness of a task.<\/li>\n\n\n\n<li>Be clear in your expectations and your priorities. Communication is the key.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><em>Helpful Resources on Campus\u2026<\/em><\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>General questions regarding AAA work:<\/strong> Edili Lopez, Assistant Dean of the Faculty for Academic Resource Support, Dean of the Faculty\u2019s Office:\u00a0<strong><a href=\"mailto:elopez@bates.edu\">elopez@bates.edu<\/a>\u00a0<\/strong>or 207-786-6094<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Anything related to copyright laws and policies:<\/strong> Chris Schiff, Music and Arts Librarian, and Copyright Guru, <strong><a href=\"mailto:cschiff@bates.edu\">cschiff@bates.edu<\/a><\/strong> or 786-6274<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Academic Administrative Assistants, known as &#8220;AAAs&#8221; or &#8220;triple-As&#8221; provide professional, administrative support&hellip;<\/p>\n","protected":false},"author":122,"featured_media":0,"parent":4837,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_hide_ai_chatbot":false,"_ai_chatbot_style":"","associated_faculty":[],"_Page_Specific_Css":"","_bates_restrict_mod":false,"bates_author_byline_override":"","_hide_page_title":false,"_header_override":"","_template_width_override":"","_dimp_site_id":"","_dimp_override_contact":false,"_table_of_contents_display":false,"_table_of_contents_location":"","_table_of_contents_disableSticky":false,"_is_featured":false,"_sidebarChoice":"","footnotes":"","_bates_seo_meta_description":"","_bates_seo_block_robots":false,"_bates_seo_sharing_image_id":0,"_bates_seo_sharing_image_twitter_id":0,"_bates_seo_share_title":"","_bates_seo_canonical_overwrite":"","_bates_seo_twitter_template":""},"class_list":["post-8178","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.bates.edu\/dof\/wp-json\/wp\/v2\/pages\/8178","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.bates.edu\/dof\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.bates.edu\/dof\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/dof\/wp-json\/wp\/v2\/users\/122"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/dof\/wp-json\/wp\/v2\/comments?post=8178"}],"version-history":[{"count":10,"href":"https:\/\/www.bates.edu\/dof\/wp-json\/wp\/v2\/pages\/8178\/revisions"}],"predecessor-version":[{"id":20401,"href":"https:\/\/www.bates.edu\/dof\/wp-json\/wp\/v2\/pages\/8178\/revisions\/20401"}],"up":[{"embeddable":true,"href":"https:\/\/www.bates.edu\/dof\/wp-json\/wp\/v2\/pages\/4837"}],"wp:attachment":[{"href":"https:\/\/www.bates.edu\/dof\/wp-json\/wp\/v2\/media?parent=8178"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}